Inventory Basics

Inventory Basics


This is a detail guide to getting started. We make the presumption that you ’ rhenium starting from strike, with lone a obscure system for tracking your armory. You may not have depart numbers, named locations, or the most basic attributes of a elementary inventory system. ( You may not have any inventory organization in space at all ! ) evening if you never use our software, we hope that you ’ ll find this guide to stock basics helpful for setting up a system that gets the job done .
Basic inventory guide--keep it simple

Quick Summary

Reading: Inventory Basics

Get right field to the point below, or scroll down for a thorough explanation. The following are the cardinal elements to a well organized inventory tracking system .

  • Create well designed location names and clearly label all locations where items may be stored.
  • Use well organized, consistent, and unique descriptions of your items, starting with nouns. 
  • Keep item identifiers (part numbers, sku’s, etc..) short, consistently formatted, unique, and avoid common pitfalls. 
  • Decide if you will need to use units of measure, and if so, make sure they are formatted consistently and used properly.
  • Make sure you have a good starting count of all your items, their locations, and any other relevant inventory data
  • Use an inventory tracking software like Clearly Inventory. Spreadsheets or written lists do not work well in the long term.
  • Create solid inventory management policies and train your people to follow them.

Detailed Explanation of Inventory Basics

Welcome to “ Sweet Little Devils Cookies and Candies ”. In this basic stock guide, we will use this modest, fabricated business to explore the process of setting up an armory system. This procedure works in the physical universe, and in our software. here ’ s a recent aerial photograph of the business :
Basic inventory guide for stock managementFigure A Sweet Little Devils makes and sells cookies, candies, coffee bean drinks, and other cafe items. Some items are made from scratch, while others are bought and sold. They besides ship steer to customers, who rate products from their world wide web locate, Unbeknownst to them, their actions are used in this basic stock guide to show the global how to set up an effective inventory system .
Let ’ s surveil along

The Elements of a Pretty Good Inventory System

We like our Clearly Inventory software. We think it ’ randomness easy to use, and we know that it will help you become more fat. But no topic how good we think it is, it will fail to help you if you don ’ thyroxine do some very basic things .
The determination of this section of the Getting Started Guide is to walk you through the absolute basic attributes of a reasonably dependable inventory management system. And to instruct you in contingent about how to implement our recommendations .
We say “ Pretty Good ” because there are no perfect ways to create the above elements, but there are lots of regretful ways. You may be able to improve on our recommendations or your enterprise may have to do things differently but if you follow our recommendations you ’ ll wreathe up with a pretty good system .

The Critical Elements of a Pretty Good Inventory System

  • Well Organized Location Names
  • Location Labels that are easy to read, and unambiguous
  • Unique, Short, and Unmistakable Item Numbers
  • Units of Measure
  • A Good Starting Count
  • Software that tracks all inventory activity
  • Good Policies
  • Most Important: People who know and follow good policies

Before we get into each of the above elements in more detail, let ’ s take a moment to explain why these elements are indeed important .

Well Organized Location Names & Location Labels that are easy to read, and unambiguous

If an detail can be stored somewhere, that ‘ somewhere ’ must have a name, and it should be labeled with that name. If it doesn ’ metric ton, time will be wasted looking for things. People will banal things in the wrong locate. Locations will get referred to by more than one diagnose, and your inventory will be in ceaseless freewheel towards disorganization .
Remember, any open space can potentially store stuff, so label ALL of your storage locations, not merely the ones that presently have banal. An open aisle ? name it, label it. An empty corner ? name it, label it. The bantam body of water fastball water closet ? name it, label it .
And don ’ thymine picking precisely any appoint. You must have some logic to your localization naming outline. If you don ’ thyroxine, you ’ rhenium setting yourself up for frustration in ways that are unmanageable to anticipate. We ’ ll give you some advice on a mention scheme late in this template to armory basics. No matter what you decide to call your locations, make surely they ’ re all labeled, and all the names are unique.

Labels that are easy to read help everyone work faster. For exemplar, if the letters on your labels are thus small that you have to be two feet away to read them, or if the labels blend in with rack colors, etc… You ’ ll be slowing down your operations and opening up yourself to mistakes .
Labels that don ’ metric ton clearly state which location they ’ rhenium referring to ( i.e. ledge labels, with no arrows, and shelves above and below ) will cause the same delays and errors as ailing printed labels .
Clear labels are essential to a good system

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Item Descriptions

All of your items should have chiseled, singular descriptions, for many of the lapp reasons that apply to locations. Without good descriptions, people may be confused about whether they have stock on an detail, or what items needs to be ordered. It can besides be hard to search for items in reports, or find similar items in your inventory system. Our opinions about creating good descriptions for your items are thorough and we ’ ll excuse in greater detail later .
Inventory item descriptions should include type over color or size

Item Numbers, Product Codes, UPC Codes, SKU Numbers, Etc…

detail numbers help uniquely name items, but one of their greatest benefits is lost on people who haven ’ thymine used a software system to track their stock : they serve as a shorthand, or abbreviate token description. When you are searching your inventory, making transactions, filling orders, trickle or searching reports, item numbers very come in handy. alternatively of typing descriptions that can be hundreds of characters farseeing, and hard to distinguish at a glance, most companies can use items numbers of alone five or six characters or numbers in duration. It makes it easier to use your inventory software, and anything that makes something easier, improves the chances that it will get done. For more tips, refer to our other guides in the Inventory Basics department under Resources .
Item numbers and codes are essential to inventory management

Units of Measure

Units of measuring stick, things like “ pcs ” “ ea ” “ lbs ” “ bags ” etc… give meaning to quantities. These units belong in their own break identify, outside of descriptions and the numeric quantity fields. Using well created and coherent units of quantify will make stock levels, shipping quantities, and ordering quantities, easier to understand .
Consistent units of measure are essential to a good system

A Good Starting Count

Loading data into a raw inventory software program is an excellent time to get a full count of your broth levels. once you have labeled your locations, cleaned up your descriptions, created item numbers, and reproducible units of quantify, getting a good stock horizontal surface consider will be easier, faster, and better organized .
Inventory basics--accurate counts include units of measure

A Software System that Tracks all Inventory Activity

If you ’ rhenium read this guide to inventory basics, you credibly realize that keeping your inventory data with pen and wallpaper, or on a spreadsheet, just won ’ t cut it. good inventory software will make it easier for you to to track your stock and allow many users access to it. It besides provides penetration to your inventory activity, and helps keep an accurate historical record of what ’ s happened .

Creating Policies and Training People about the Entire Inventory System

The people who work with your malcolm stock and use your armory arrangement are the most critical element in establishing a reasonably good inventory management system. You must make certain that these people know what to do with items that are received, removed, reserved for future manipulation, required for product. They besides must know who is creditworthy for making certain transactions, etc… In some cases this may only be one or two people, but there ’ mho nothing incorrectly with writing down your policies and making sure they are followed. You may want to contribution this guide to inventory basics with them to reinforce the point. If you or the people you work with aren ’ thymine consistent in the way inventory is handled, it won ’ deoxythymidine monophosphate matter what software you use, you will alone experience frustration and bankruptcy .
Employees must understand inventory procedures

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Category : Finance

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