Form 1096: A Simple Guide | Bench Accounting

If you run a small business and paid an independent contractor to do work for you this class, odds are you need to submit Form 1096 to the IRS .
What is form 1096 ? Who needs to file one ? And how does it work ?
here ’ second everything you need to know .

What is Form 1096?

form 1096 is a screen sheet used to mail forms for reporting non-employee income to the IRS .
If you ’ re a modest commercial enterprise, odds are you ’ ll chiefly be using it to submit Form 1099-NEC, the kind you use to tell the IRS whenever you ’ ve paid an independent contractile organ more than $ 600 in a fiscal class .
other forms that are less likely to be filed by a small business but besides need a form 1096 traverse sail include Forms 1097, 1098, 3921, 3922, 5498, 8935, and W-2G .
shape 1096 is alone used for paper submissions to the IRS. For information about filing the above forms electronically, see Publication 1220 .

What does it look like?

mannequin 1096 is a one-page form from the IRS that looks like this :
Form 1096 (2022)
There are two main parts to Form 1096 .
The first depart, including boxes 1-5, asks you for basic information like your name, address, contact information, employer designation number, and the entire phone number of 1096 forms you ’ ra present to the IRS this class. If you don ’ thyroxine have an Employer Identification Number, write down your social Security Number rather .
Remember that the information you ’ ra entering here applies to you, not the independent contractor you ’ re submitting a 1099 for .
The second region, Box 6, lists every potential form you could attach to Form 1096. Below each form name is a box—mark an “ X ” inside to indicate which imprint you ’ re attaching to that particular form 1096 .

How many Form 1096s do I have to file?

Every form 1099, 1097, 1098, 3921, 3922, 5498, 8935, and W-2G that you mail to the IRS must come with its own human body 1096 blanket sheet. Since each shape needs its own 1096, there should be only one “ X ” scar in box 6 on every 1096 you submit .
Remember that the IRS process every interpretation of Form 1099 as a distinguish type of form, and that there are 16 different versions of form 1099 .
besides keep in mind that if you need to submit 250 or more copies of Form 1096, you must file electronically. Failing to do indeed could result in a penalty from the IRS .

Can I print Form 1096 off the internet?

No. In order for the IRS to process Form 1096, you must submit a scannable version of the document, which you have to holy order from the IRS ahead of clock .
Printing a PDF of the shape from the IRS web site will result in a document that can not be scanned by the IRS. Submitting one of those to the IRS could result in a penalty .

How do I order a scannable version of Form 1096 from the IRS?

To order form 1096 from the IRS, visit, go to “ Online Ordering for Information Returns and Employer Returns, ” and enter the issue of 1096s you ’ d like the IRS to mail you into the menu below .
Form 1096 selection online
Click “ Add to Cart ” to add the forms to your ordering. Click the “ View Cart ” release and then the “ Checkout ” option in your shopping cart to complete your order .
These forms are provided by the IRS exempt of charge, and you should receive your order within 10 business days .

Can I order these forms over the phone?

Yes. Call 1-800-tax-form ( 800-829-3676 ) Monday to Friday, 7:00 am to 10:00 pm local time ( PST in Alaska and Hawaii ) to rate any of the forms you see on Make certain to have your appoint, address and contact information on hand when you do .

Can I file Form 1096 electronically?

If you ’ re a minor clientele owner, chances are you ’ ll chiefly be using Form 1096 to submit some version of Form 1099. According to the IRS, individuals filing 1099s electronically do not need to submit an attach to 1096 .
If you ’ re e-filing any of the early forms associated with Form 1096, you must use the IRS ’ second FIRE system to do indeed. ( See Publication 1220 for more information about e-filing form 1096. )

When is it due?

If you ’ rhenium using imprint 1096 to submit Form 1099-NEC, both must be submitted in concert to the IRS by January 31, 2022. Otherwise, the deadline is March 1, 2022 if you file on newspaper, and March 31, 2022 if you file electronically .
If you ’ ra submitting form 1096 with Forms 1097, 1098, 3921, 3922, or W-2G, the deadline is March 31.

If you file any of these forms late, the penalty is $ 50 per human body if you submit within 30 days of the due date. After that, the penalty goes up to $ 100. If you fail to file by August 1, the penalty goes up to $ 260. If you intentionally fail to file, the penalty increases to $ 530 .
Further reading: When Are Taxes Due ? A Guide on Filing & Extension Deadlines

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