Reading: QuickBooks Online vs QuickBooks Desktop: Expense – Gentle Frog Bookkeeping and Custom Training
We ’ ll start with Desktop .
Record an Expense in QuickBooks Desktop
Debit Card / Check
To record an expense in QuickBooks Desktop that was paid for with a debit card or arrest. Click the Write Check picture on the right-hand slope of the home page. 
In this exercise, I ’ thousand going to pretend that I used a debit wag to buy $ 50 worth of position supplies from Staples. 
In the Bank Account drop-down menu you select the bank account the money is coming out of. pay to the club Of is the person or business you ’ ll be paying. Staples in this model. The bridle number gets entered adjacent to NO., there ’ mho besides a field for the date and the come. A decent thing about either version of QuickBooks is that it auto-fills the category if it recognizes the seller. In this example QuickBooks recognized Staples. It auto-filled in Office Supplies as the category. 
If the category it suggests is incorrect you can change it. Click the drop-down arrow and select a different category from the tilt. 
Credit Card
To record an expense paid for with a credit card. On the home page click the Enter Credit Card Charges picture. 
The next screen door is similar to the Write Check riddle. The biggest difference is that there ’ s no option to select a Bank Account. alternatively, you ’ ll alone be able to pick from Credit Cards you ’ ve saved in your QuickBooks history. 
This makes it harder to by chance record a credit card leverage as a debit poster buy. I ’ ll embark a $ 50 Staples agency supplies expense like I did previously. When I ’ molarity done I click the Save and Close button at the bottom of the riddle. 
Record an Expense in QuickBooks Online
Like QuickBooks Desktop there are two ways to record an expense, Expense or Check. Check is obvious, it ’ second for anything that you paid for with a check. expense is where you ’ vitamin d record an expense that you paid for with a credit card or cash. You can record a debit calling card purchase in either, I prefer to use expense .
Check
To record a hindrance in QuickBooks Online click the + New clitoris in the upper leave corner. then blue-ribbon Check under Vendors. 
You ’ ll be able to pick the Bank Account the check was written from. You can then enter a check act and there ’ s an option to print the discipline later or you can print it nowadays. 
You can enter debit circuit board payments here. I prefer to only use Check for expenses that I paid for with a physical check. For everything else I prefer to use expense .
Expense
To record an expense that for was paid for with anything bedsides a forcible check. Click the + New button in the upper left corner. then choose Expense under Vendors. 
Most of the time we ’ ra not handwriting checks to pay for expenses. We ’ ra using the debit or the credit card. In Expense you have the option to select a payment from your credit card, checking account ( debit menu ) or even junior-grade cash. 
once again I ’ ll enter a $ 50 expense for position supplies from Staples. QuickBooks Online besides remembers and auto-fills categories and descriptions. It auto-filled both the class and description in this model from the last time I entered a Staples expense. 
There you go. That ’ s how you enter expenses in both QuickBooks Desktop and QuickBooks Online. They ’ rhenium exchangeable but they do have their differences.
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As I go through this series comparing the two versions of QuickBooks I want to emphasize that neither software is better or worse. But you may have a preference for one over the other. Feel free to comment and let me know which version you prefer. If you ’ d like to watch me walk you through this comparison check out the video below :
