How to File a New York DBA on Your Own

When you start a business, one of the first base things you will likely find yourself doing is picking the perfect business name. however, you may besides need a DBA ( “ Doing Business As ” ) to accommodate extra informal or unofficial names that you might use for your occupation .
A DBA is frequently referred to as a trade mention, assumed name or fabricated name. If at any time you are operating your business under a name that is unlike from the official registered name, or if you are doing business under your individual legal ( personal ) list, then you will need a DBA .
While you can register a DBA without officially forming a occupation, it is not recommended as you miss out on all the legal protections and tax benefits that come with forming your business. Each state has its own specific rules, regulations and costs that go along with forming a DBA, so it is significant to research your state, and the states that you will be operating in, prior to taking natural process .
Let ’ s take a closer look at the importance of a DBA name and how to file a DBA in New York.

Why Is a DBA Important?

A DBA gives you some tractability with your business name, which can be a huge benefit when it comes to branding and market. A DBA can besides provide an extra layer of professionalism to your business, peculiarly if you are in business using your legal name. If you are an accountant doing business under your personal legal name of John Smith, filing a DBA for your business name of “ A1 Accounting ” could make potential clients feel like you are a legitimate business and not person doing a side hustle .
Businesses can besides use a DBA to differentiate between assorted specializations that are offered. For model, if two sisters have started a house-flipping and veridical estate of the realm commercial enterprise together, “ Smith Sisters LLC ” could be the official business diagnose, but they could file a DBA for Smith Sisters Interior Design or Smith Sisters Property Management to specify those different lines of commercial enterprise and attract new clients. In this model, the DBAs are still within the same umbrella of the overall commercial enterprise, but more clearly advertise the specific services that are offered .

4 Steps for How to File a DBA in New York on Your Own

  1. Filing a DBA in New York is simple! Before you register, do a simple search on the NY Department of State website to make sure your DBA is still available and that no one else has already filed for that name. Make sure your DBA doesn’t violate the Department of State rules regarding acceptability of an entity name, some of which can be found here.
  2. Once you have ensured that your name is not already in use or trademarked, it is time to complete and submit a Certificate of Assumed Name or the “Doing Business As (DBA) Certificate.” This form must be completed and filed with the Department of State. Some of the information you’ll need to put on the form includes: the name of your business, the assumed name you wish to have, your business address and any counties where your company does business. Complete instructions to fill out the certificate in its entirety can be found here.
  3. Submit the certificate and fee, along with additional county filing fees for the county or counties you will be doing business in. Your certificate and fee should be sent to: New York Department of State, Division of Corporations, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231.
  4. Expedited processing is available, if needed, for an additional fee.

new york certificate of assumed name form

How Much Does a DBA Cost in NY?

Obtaining a DBA in NY is a relatively low-cost regulative file. According to the New York Department of State, there is a free-base $ 25 filing fee for the certificate, adenine well as an extra tip for each county you will be doing business in ; for most counties, this extra fee is $ 25, but for a few counties ( New York, Kings, Queens, Bronx and Richmond ), the county filing tip is $ 100.

You will need to pay the county tip for each county you intend to do business in, not just the county you are filing from. Fees can be paid by cash, check, money order or accredit card ( MasterCard, Visa, American Express ). If paying by recognition tease, an extra credit card/debit tease authorization form must be completed and included with your security filing .
You can request expedite action for an extra fee of $ 25 for processing within 24 hours, $ 75 for same-day work or $ 150 for two-hour march. This is paid individually from your standard file fees, but can be included on the like credit card/debit circuit board mandate form. If you are requesting expedite process, the envelope must be marked “ Expedited Processing ” on the envelope .
As of the time of this write, the Certificate of Assumed Name is filed via paper chain mail with the New York Department of State.

Does a DBA Need a Separate Bank Account?

If you have a registered occupation, then you need to have a clientele bank account for that business. If you are an LLC, you need a distinguish business and personal bank score. If you operate entirely under a DBA, you will probable need a separate business report. If you are a sole owner or a partnership without a DBA, you are generally not required to open a business bank history .
however, from a tax and indebtedness position, it is highly recommend that you keep your business and personal funds separate by utilizing a separate bank score. additionally, if you have created multiple DBAs to accommodate separate layers or arms of your business, it might be in your best interest to have separate bank accounts for each angstrom well .

Who Can Help File a DBA?

Although filing for a DBA in New York is a fairly childlike, aboveboard process, you might want some extra avail to save fourth dimension and make certain the filings are done correctly. You can file a New York DBA on your own, but you don ’ t have to do it alone. Incfile offers subscribe services for the assorted kinds of forms and processes you will need when starting your raw business. Take a quick look at Incfile ’ s DBA service and see how easy it can be to file a New York DBA or a DBA in other states .

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Category : Finance

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